Previous Table of Contents Next


INFORMATION SYSTEMS ADMINISTRATION

Organization

1. Personnel Number (If Part Time)
Hours/Week
a. Managers
b. Technical Support Programmers
c. Systems Analysts
d. Analyst/Programmers
e. Programmers
f. Computer Operators
g. Other

Annual Budget or Estimated/Actual Expenditures

2. Hardware (CPU, printers, etc.) Budget or Actual
Dollars
a. Lease/Rental Expense
b. Maintenance Fee/Charges
c. Depreciation
d. Other
3. Software (packages, support programs)
a. License, Rent, Maintenance Fees
b. Amortization of Purchased Package
c. Other
4. Personnel (hourly/salary wages)
5. Supplies (paper, ribbons, etc.)
6. Total Budget or Approximate Expense for IT Department

Computer Hardware

7. Item Quantity Model Size
a. Processors
b. Disk Units
c. Tape Units
d. Printers
e. Other
8. Item Install Date Acquisition
a. Processors Buy or Lease
b. Disk Units Buy or Lease
c. Tape Units Buy or Lease
d. Printers Buy or Lease
e. Other Buy or Lease

Computer Software

9. System Support Software Purchase
Price
Vendor
Maintenance
Cost/Year
a. Operating System(s)
b. Telecommunications Access
c. Database System(s)
d. Decision Support System(s)
e. Office System(s)
f. System Development Aid(s)
g. System Security Software
h. Utilities
i. Other

Application Software

10. Application Purchase
Price
Vendor
Maintenance
Cost/Year
-------------------------------------------
-------------------------------------------
-------------------------------------------
-------------------------------------------
-------------------------------------------
-------------------------------------------
11. Planned Use of Staff Staff Days
a. New Systems Development and Training
b. Maintain/Support Existing Systems
12. Computer Operations Schedule Days/Week Hours/Day
a. Server is operational
b. Server support is staffed

13. IT Planning

Y/N a. Do you have a written short- or long-range plan for information technology activities?
Y/N b. Is there a management steering committee that oversees information technology projects and priorities?
If so, how often does the committee meet?
Y/N c. Is there an annual plan for scheduled application projects?Please attach a copy.

COMMENTS

Y/N 14. Is departmental charge-back (or other allocation of information technology costs) used?
What is the basis for the charges?
Y/N Is there a separate calculation for production usage versus development charges?

COMMENTS

Y/N 15. Do you have a written standards manual, or other document, that describes the normal practices for departmental employees to follow?
Please attach a copy (if small) or the table of contents.

COMMENTS

16. Personnel Issues

Y/N a. Investigations have shown that the risk of loss is as great in the area of swindle and sabotage as it is for fire and water damage. In light of these facts, is the background of those who will be employed in sensitive positions carefully checked?
Y/N b. Is continuing a requirement for information technology personnel?What is the annual minimum hours of training?
Y/N Is training information recorded anywhere?
Y/N c. Is the IT staff cross-trained, and expected to cover other functions in the department?
Y/N d. Have all employees taken at least five days of vacation in the past year?

COMMENTS

17. Are the following functions segregated from each other within the IT department? (Note that this may not be practical at smaller installations.)
Y/N a. Systems analysis and design?
Y/N b. Programming?
Y/N c. Physical library of tapes and disks?
Y/N d. Operating the computer?

COMMENTS

Y/N 18. Are any outside consultants or time-sharing services in use?If yes, please identify those in use, and provide an estimate of the total payments made to them in the past year.

COMMENTS

Y/N 19. Is there a practice of conducting post-implementation reviews for significant projects?
Please describe the process (comments section), what deliverables it has, and what happens to the information. Also, provide one example of the report from such a review.

COMMENTS

B. PHYSICAL SECURITY
LAN Equipment Room Access
1. How many entrances/exits are there?
Y/N 2. Do all doors have locks?
Y/N 3. Are the doors locked at all times the room is unattended?
4. What types of locks are used?
a. How often are they changed?
Y/N b. Are they changed automatically when someone leaves?
Y/N 5. Is the LAN equipment room a separate fire zone (e.g., floor to ceiling walls, etc.)?
Y/N 6. Does security patrol the IT area?

COMMENTS

LAN Equipment Room Sensor/Alarm System

Please indicate which of the following are in place and functioning.

Y/N 7. Smoke detectors
Y/N 8. Heat sensors
Y/N 9. Particle sensors
Y/N 10. Water detectors
Y/N a. Is water damage a risk in the data center?
Y/N b. Is there a raised floor?
If yes, how high is the floor from the subfloor?
Y/N c. Are under-floor sprinklers needed?
Y/N Installed?
Y/N d. Does the data center have a drainage system?
Y/N Is there any risk of flooding due to water rising out of the drainage system?
Y/N Are automatic shut-off valves used?
Y/N 11. Are any or all of these sensors connected to the guard or other outside monitoring systems such that the triggering of any of these devices will require timely investigation?
Y/N 12. Are any or all of these systems tested regularly?
Y/N How often is testing performed?
Y/N Who does the testing?
Y/N Are the results of the testing recorded?


Previous Table of Contents Next