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INSTRUCTIONS
This document is divided into several sections, each containing three types of questions. There are questions requiring a specific response, which have a space for the data. Other questions require a response of Yes, No, or NA, and have a response block and space for your comments, explanations, or questions. There are also tables that should be self-explanatory. This document is set up in table format. All responses can be included in the document itself (with the exception of requested attachments).
GENERAL INFORMATION ITEMS
Please attach documents covering the following topics and check the items that are attached.
__________ Computer and peripheral hardware listing
__________ Purchased and written software listing
__________ Organization chart and position descriptions
__________ Data center and department floor plan
__________ Network diagram
TABLE OF CONTENTS
GENERAL CONTROL TOPICS | SECTION |
Administration | A |
Physical security | B |
Logical security | C |
Change management | D |
Backup, recovery, and contingency planning | E |
Operations | F |
A. INFORMATION SYSTEMS ADMINISTRATION
Organization
1. | Personnel | Number | (If Part Time) Hours/Week |
a. Managers | |||
b. Technical Support Programmers | |||
c. Systems Analysts | |||
d. Analyst/Programmers | |||
e. Programmers | |||
f. Computer Operators | |||
g. Other |
Annual Budget or Estimated/Actual Expenditures
2. | Hardware (CPU, printers, etc.) | Budget or Actual Dollars |
a. Lease/Rental Expense | ||
b. Maintenance Fee/Charges | ||
c. Depreciation | ||
d. Other | ||
3. | Software (packages, support programs) | |
a. License, Rent, Maintenance Fees | ||
b. Amortization of Purchased Package | ||
c. Other | ||
4. | Personnel (hourly/salary wages) | |
5. | Supplies (paper, ribbons, etc.) | |
6. | Total Budget or Approximate Expense for Information Systems Department |
Computer Hardware
7. | Item | Quantity | Model | Size |
a. Processors | ||||
b. Disk Units | ||||
c. Tape Units | ||||
d. Printers | ||||
e. Other | ||||
8. | Item | Install Date | Acquisition | |
a. Processors | Buy or Lease | |||
b. Disk Units | Buy or Lease | |||
c. Tape Units | Buy or Lease | |||
d. Printers | Buy or Lease | |||
e. Other | Buy or Lease |
Computer Software
9. | System Support Software | Purchase Price | Vendor Maintenance Cost/Year |
a. Operating System(s) | |||
b. Telecommunications Access System | |||
c. Database System(s) | |||
d. Decision Support System(s) | |||
e. Office System(s) | |||
f. System Development Aid(s) | |||
g. System Security Software | |||
h. Utilities | |||
i. Other |
Application Software
10. | Application | Purchase Price | Vendor Maintenance Cost/Year |
____________________________ | |||
____________________________ | |||
____________________________ | |||
____________________________ | |||
____________________________ | |||
____________________________ |
11. | Planned Use of Staff | Staff Days |
a. New Systems Development and Training | ||
b. Maintain/Support Existing Systems |
12. | Computer Operations Schedule | Days/Week | Hours/Day |
a. Computer is operational | |||
b. Computer support is staffed |
13. | IT Planning |
Y/N | a. Do you have a written short- or long-range plan for information technology activities? |
Y/N | b. Is there a management steering committee that oversees information technology projects and priorities? If so, how often does the committee meet? |
Y/N | c. Is there an annual plan for scheduled application projects? Please attach a copy. |
COMMENTS
Y/N | 14. | Is departmental charge-back (or other allocation of information technology costs) used? What is the basis for the charges? |
Y/N | Is there a separate calculation for production usage versus development charges? |
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